Meeting Minutes

Meeting Minutes BOD 2019/07/17

Minutes for the Board Meeting on July 17, 2019

Attendees:

            Ron Jones, AJ6EG
            Peter Melhus, AA6PM
            Jeff Walker, N6ADE
            Walt Spector, W6WS
            John Glass, NU6P

Meeting called to order by Ron Jones at 19:42

Reports of officers and standing committees:

President’s report:

  • Field Day outing
    • Four SARA members went to the Palo Alto Field Day (Peter, Ron, Rebecca, Davina)
    • They had 5 to 6 stations up including a GOTA station
    • Great outing, stayed 1 1/2 hours, spoke to many participants and club leadership
  • Net Checkins
    • Between October 2018 – January 2019 : Averaged 20.3 checkins / week
    • Between January 2019 – April 2019 : Averaged 24.4 checkins / week
    • Between April 2019 – July 2019 : Averaged 24.9 checkins / week
  • Membership outreach
    • Need to obtain Saratoga ham mailing labels from wither ARRL or QRZ
    • Need to then reduce the list by those who moved out, silent keys, and current members
    • Then, we can get a good mailing out to try to grow the club
  • Club Outreach
    • Ron met with the palo Alto club president and is in contact with the Los Gatos club leadership
    • Will continue to reach out to neighboring clubs to see what sharing or synergy is there

Meetings & Events Chair – Peter

  • Schedule is rather full for all of 2019
    • Aug      Annual Picnic (Joint SARA / CERT members and families)
    • Sept     Ed Fong
    • Oct       Brent – Message Passing
    • Nov      The origins of Silicon Valley

   Treasurer Report

  • $4,598 in the bank
  • $40 in cash
  • 29 members

Website

  • Jeff cutover the site to a WordPress site
  • Ron commented that we might be missing a Officers page
  • Ron also pointed out that the Contact Us page may not be fully built out

Off Topic Discussion

  • Pacificon is coming up October 18-20.
    • Maybe promote a group drive up on Saturday
    • At least promote it on our website
  • We should do a better job monitoring the repeater and answering QSOs
  • Maybe find out if any club members is interested in learning or improving their CW skills
  • Maybe find out if anyone is trying to prepare for a license upgrade (if so, maybe partner up or find a mentor for topic areas)

Previous unfinished business

  • Net check-in time
    • Decided to leave at 9:00 pm (no truly better time could be found)
  • ARRL Field Day
    • Discussed earlier in this report
  • August meeting will be the picnic
    • Saturday, August 17 12:00 noon – 4:00 PM
    • Warner – Hutton House
    • 13777 Fruitvale Ave
    • Will have tours of: EOC, CERT storage, CERT trailer, SARA Repeater, maybe a visit by the local fire department
    • Lunch will be hot dogs, hamburgers, chips, soft drinks, water, condiments, salads.
    • Bring your own beer
    • $5 per adult, under 18 free

New business

  • Santa Clara County Drill – 9/28
    • Recommended that we pair up with Los Gatos and run an exercise with them
  • We might want to assist with mapping out a better CERT / Ham FRS/HT communications topology
    • Found that many CERT divisions are unable to use FRS radios across the full territory of their division
    • We might have the expertise to help identify a few go forward plans
  • Google maps of Net Check-ins

Meeting adjourned 21:30

Respectfully submitted, Jeff Walker, Secretary

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